Divide The Manual Into Appropriate Parts

User guides are written guidebook to comprehend the uniqueness and features of a specific device or software. The manual can be either a hard duplicate or an electronic document by means of (XPS or PDF) format. Quality user manuals will instruct its readers about the product’s features, while teaching them how to use those features effectively and are laid out to be easily read and described.

Following are the recommendations to be kept in mind for technical article writer while documenting the user manual or developing the layout of a user manual. A lot of the users never bother to learn the user manuals. Generally, it is kept aside and considered difficult to cope with. The consequences of the air, both product and the user suffer.

Keeping this in mind, an individual guides must make a solid and positive first impression. Avoid a text-book look (landscape formatting can be less threatening). Make purposeful and effective use of color. The user manual shouldn’t be too lengthy. Maintain the consistency of the manual by using common font for the documentation.

Generally, user gets frustrated when they need to search for a specific topic in an individual manual. Often this is due to the fact that the main element words the article writer has used are not the main element words that users may seek out. Here are some recommendations that will help users will find what they are looking for easily.

Divide the manual into appropriate parts. Provide a key word index using the terminology of an individual. Give a glossary of technical terms. Make the quick start guide readily accessible. When you refer to another area of the manual, it will always be advised to add a web link to the related article for the capability of the users.

Writer should include step figures or bullets to make the understanding of an individual more transparent as it becomes easier for the users to check out the context written in the manual. The writer can also take advantage of sub-steps to help make the documentation easier to follow. This helps it is really easy for the user to respond to questions with links to the documentation.

With a unique URL, the consumer can react in email, in the grouped communities, etc. sending its customers to the precise answer they are looking for. Don’t write needless information in the user manual and treat the manual like your kitchen sink. Focus on a particular Domain, , nor designate multiple goals in one manual.

Don’t use jargon, slang, or ambiguous sentences or phrases. Don’t be vague and be as much precise as it can be. Don’t use those abbreviations those aren’t accepted broadly. Do not give excuses like “This because… is done..”. If the technical writer establishes a workflow that ensures that the documents are unambiguous and clear. Manual is sent to the client easily. Once the user gets its documentation off the bench and comes into act the customer will be amazed that how it helps in business. Naman Kharbanda is a specialist in Systems Plus Pvt. Ltd. Within Systems Plus, he actively plays a part in the regions of Technology and Information Security.

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